Hybrid Board Meetings

As board members return to meetings in person, hybrid board meetings are the new norm. This new system allows members to meet in person and remotely to reduce costs while increasing accessibility. If your company decides to use virtual meetings, in-person meetings with remote participants or both, it’s important to establish meeting rules and expectations to ensure that everyone feels respected. To achieve this, it’s important to ensure that the technology is properly find here optimized and that clear guidelines are set for participation.

Hybrid board meetings are not without their challenges, however. Some board members may be unhappy about not being able to interact in the same room, or may think that their input is less meaningful since they’re not able to provide context to their peers commentaries. Meeting experts recommend focusing on proactive measures to support collaboration, such as establishing virtual rooms for social interaction prior and during meetings, as well as during breaks, and utilizing tools such as boards portals to help centralize the work of your board.

A common issue is the various levels of technical expertise among board members. Remote participants might not be able to attend the meeting or their participation may be hindered by poor audio or video quality, or the inability to connect to the internet. Training your board members on how to make use of the technology and making sure they have access to reliable equipment before the meeting will allow them to navigate these issues effectively.