How to Craft a Successful Board Meeting Reminder
A properly-crafted reminder is a useful communication tool that allows participants to prepare for scheduled meetings and increases their productivity and efficiency. It’s a punctually and clearly communicated information, including vital meeting information like the meeting’s title and date and time, the location or virtual platform and agenda. It also includes an action call to prompt participants to confirm their attendance or address any concerns. By incorporating these elements, participants are aware of the upcoming events, reduces the chance of mistakes, and increases attendance.
Begin with a polite greeting and a token of goodwill then quickly share the meeting details in the subject line to ensure that invitees are able to prioritize it within their inbox. Leverage email automation tools to make it simple for attendees to check and view the details of their meetings from the email notification. Keep in mind that too many reminders can backfire, so the quality of your email is more important than quantity when it is about subject lines for emails.
Keep a professional tone when sending the reminder. Invite attendees to confirm attendance or respond. Include any additional pertinent information for them to review. It’s a good idea include the meeting’s URL or the platform’s information in body of the email to further reinforce the importance of the event and reduce the risk of overlooked communications. Also, make sure to include contact information to allow attendees to cancel or change their plans if they are unable to attend. By doing this, your attendees will be able to feel appreciated and you’ll contribute to a culture that values accountability and preparedness.
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